FRS

FRS Quick Tips

What is FRS?

FRS is the name of the accounting and budgeting system used at St. Lawrence University and all financial activity is recorded and reported within FRS using a 10 digit account code.  The first 6 digits are referred to as an account which is categorized as either a general leger (GL) or subsidiary ledger (SL) account.  GL accounts begin with a zero and represent a fund, a self-balancing entity containing assets, liabilities, and fund balances.  SL accounts do not begin with zero and represent a unit such as a department, a project, a gift or grant.  Activity normally recorded in SL accounts are revenue/expense budgets, actuals and commitments.

If the account is a GL, the last 4 digits of the 10 digit account code are referred to as account controls which represent specific assets, liabilities, fund balances within the GL.  If the account is a SL, the last 4 digits are object codes which represent specific types of income and expense such as salaries, supplies, travel.  Object codes for revenue always begin with a zero while object codes for expense do not begin with a zero.

For a list of object codes typically used by departments for budgeting are recording expenses, please see  Object Codes. 

How Can I Access FRS?

Financial reports are distributed monthly to responsible persons on accounts, department heads, and senior staff members.  Many employees view budget and accounting activity on-line by requesting access to FRS which has security features limiting users ability to access accounts within their respective deparments.  Please call or e-mail  Peter Feickert, Director of Budget and Financial Planning, to request access to FRS.  Peter should also be notified when a user moves to a new department so that their FRS security may be updated to provide access to accounts assigned to the new department.